Some of your personal information you share with our company within the framework of your traineeship application are processed by our company. Significant part of your personal data is processed because of some exceptions/legal reasons that not require your consent according to the article 5/2 of the Personal Data Protection Law (KVKK). The clarification regarding that aspect is provided to you by “Clarification Text on Protection of Personal Data for Trainee Candidates”.

However, we, acting as data controller, need your explicit consent for the following cases in virtue of KVKK and other relevant legislations. If you give your explicit consent your personal data will be processed for the reasons explained below and will be transferred to the specified persons/locations in the country or at abroad. You can withdraw your explicit consent at any time by contacting our company, without having to give reasons.

1.    Your explicit consent to processing and transmitting your particular personal data within the country: 

(Your data relating to religion and blood type is not processed by our company within any category. Information on religion and blood type is entered unintentionally due to the need to process the identification card or its photocopy including such information, within the context of some activities listed below. Therefore, the processed data relating to religion and blood type will be transmitted to the service providers/suppliers indicated below.)

In case the information relating to religion and blood type is included in your identification card, after your identification card or its photocopy is processed this data is processed for following purposes:

•    to conduct the process of traineeship applications and the process of selection and placement of the suitable candidates, within this context your personal data is recorded and your job application is assessed. 

•    to conduct activities relating to the competence/career development and to make exams for assessing your language skills and other competences,

•    To organise travel, to book accommodation, to buy plane, train or bus tickets in your name if required for face-to-face traineeship interviews as part of the organisation and management of activities, within this context your personal data will be processed within the framework of KVKK and other relevant legislation. 

•    Furthermore, your personal data will be stored for 2 years as part of human resources process planning and for the possibility of having a suitable vacancy in our company or in the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. in the future,


After your identification card or its photocopy is processed your personal data on religion and blood type included on the identification card may be transmitted to the service providers such as travel and visa agencies, hotels, organisation/consulting companies for making travel organisations and to instructors/training institutions and service providers providing services for making exams for assessing the language skills and other competences.


The Trainee Candidate’s Explicit Consent (It should be filled and signed by the Trainee Candidate):

              (  )  I give my explicit consent                        (   )  I do not give my explicit consent

 To process by your company my identification card or its photocopy including the information on religion and the blood type in accordance with the “Clarification Text on Protection of Personal Data for EmployeeTrainee Candidates” and this “the Trainee Candidate’s Explicit Consent” and for the purposed explained above and to transmit this date the persons/locations indicated above and to store them for 2 years as part of human resources process planning and for the possibility of having a suitable vacancy in our company or in the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. in the future. 

On behalf of the children under the age 18, who will be covered by the insurance, one of the parents should make the declaration “I declare on behalf of my son/daughter under age 18 named ………


______________________________        _____________________________ 
Date                        Name, Last name, Signature     

2.    Your explicit consent to transmission of your personal data to the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. due to our operational collaboration with the said company:  

Due to the intersection of the shareholding structures of our company and Kansai Altan Boya Sanayi ve Ticaret A.Ş some business activities and processes are carried out jointly, for example the security process, information technology and data processing activities are carried out by a joint department acting on behalf of both companies.  In addition, if our company does not have a suitable vacancy for you, your application will also be assessed by the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. Therefore, your personal data shared with our company for traineeship application which are indicated in the “Clarification Text on Protection of Personal Data for Trainee  Candidates” “image/video and audio records of online traineeship interviews are included) is necessarily transmitted to the companyKansai Altan Boya Sanayi ve Ticaret A.Ş. On the basis of your explicit consent your personal data is stored for 2 years as part of human resources process planning and for the possibility of having a suitable vacancy, and the company Kansai Altan Boya Sanayi ve Ticaret A.Ş.  will contact you by phone or SMS or e-mail to inform you about suitable vacancies. 

The Trainee Candidate’s Explicit Consent (It should be filled and signed by the Trainee Candidate):

              (  )  I give my explicit consent                        (   )  I do not give my explicit consent


To transmit all my personal data that I shared for my traineeship application to the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. in accordance with the “Clarification Text on Protection of Personal Data for Trainee Candidates” and this “the Trainee Candidate’s Explicit Consent” and to store them for 2 years by the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. and authorise the company Kansai Altan Boya Sanayi ve Ticaret A.Ş. to contact me for informing about the suitable vacant positions within the said period.

On behalf of the children under the age 18, who will be covered by the insurance, one of the parents should make the declaration “I declare on behalf of my son/daughter under age 18 named ………


______________________________        _____________________________ 
Date                        Name, Last name, Signature     


3. Your explicit consent to record and store images/videos and audios of online traineeship interviews and to transmit them to abroad due to the applications used by our company:  
For making online traineeship interviews some applications (for example Skype, MS Teams) are used and the images/videos and audios of such online job interviews are recorded and stored for two years for the possibility of suitable vacancies. Because we use the applications of the Microsoft Company for realising online job interviews, your personal data stated in “Clarification Text on Protection of Personal Data for Trainee Candidates”” will be transmitted to the company Microsoft and this data is stored in the data centres/cloud databases of Microsoft abroad.


The Trainee  Candidate’s Explicit Consent (It should be filled and signed by the Trainee Candidate):

              (  )  I give my explicit consent                        (   )  I do not give my explicit consent

To record images/videos and audios of online traineeship interviews in accordance with the “Clarification Text on Protection of Personal Data for Trainee Candidates” and this “the Trainee Candidate’s Explicit Consent” and to store them for 2 years, to transmit my personal data explained in the “Clarification Text on Protection of Personal Data for Trainee Candidates” and images/videos and audios of online job interviews to the company Microsoft and to store this data in the data centres/cloud databases of Microsoft abroad.

On behalf of the children under the age 18, who will be covered by the insurance, one of the parents should make the declaration “I declare on behalf of my son/daughter under age 18 named ………

______________________________        _____________________________ 
Date                            Name, Last name, Signature


4.     Your explicit consent to transmission of your personal data abroad due to the information technology applications: 
a.    Your personal data indicated in the “Clarification Text on Protection of Personal Data for Trainee Candidates” will be transmitted to the company Microsoft because from this company we obtain applications such as Microsoft Office365 to use them for our company’s information technology and data processing processes, information security and the company’s internal and external communications, and this data is stored in the data centres/cloud databases of Microsoft abroad.
b.    Your personal data on identity such as name, surname and the data on professional experience such as exam results will be transmitted to the service provider/supplier in Holland from whom we obtain the services related to online training/exam/program application to use them for conducting activities relating to the competence/career development as part of the process of selection and placement of the trainee candidates, to make exams for assessing your language skills and other competences and this data is stored in the servers, the data centres/cloud databases of the service provider in Germany and in the cloud databases of Amazon services used by the service provider. 
c.    Your personal data indicated in the “Clarification Text on Protection of Personal Data for Trainee Candidates” will be transmitted to the company SAP in Europe from whom we obtain IT/software/application to use them for conducting our company’s human resources management processes and personnel affairs, recording information of the trainee candidates and conducting the recruitment process, and this data will be stored in the data centres/cloud databases of the company SAP in Europe. 

The Trainee Candidate’s Explicit Consent (It should be filled and signed by the Trainee Candidate):

              (  )  I give my explicit consent                        (   )  I do not give my explicit consent

Transmit to the Microsoft Company my personal data indicated in the “Clarification Text on Protection of Personal Data for Trainee Candidates” in accordance with the “Clarification Text on Protection of Personal Data for Trainee Candidates” and this “the Trainee Candidate’s Explicit Consent” to store this data in the data centres/cloud databases of Microsoft abroad, to transmit them to the company SAP in Europe and to this data in the data centres/cloud databases of the company SAP in Europe, to transmit my personal data such as name, surname and the data on professional experience such as exam results will be transmitted to the service provider/supplier in Holland from whom we obtain the services related to online training/exam/program application to use them for conducting activities relating to the competence/career development as part of the process of selection and placement of the employee candidates, to make exams for assessing your language skills and other competences and to store this data in the servers, data centres/cloud databases of the service provider in Germany and in the cloud databases of Amazon services used by the service provider.

On behalf of the children under the age 18, who will be covered by the insurance, one of the parents should make the declaration “I declare on behalf of my son/daughter under age 18 named ………

______________________________        _____________________________ 
Date                        Name, Last name, Signature
 

FR-KVKK-140